Executive Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, report
• Organize and maintain the office filing system

• Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
• Diploma degree; additional qualifications as Personal Assistant or Secretary are a plus
• Knowledge of office procedures
• Solid experience with office management systems, ERPs and MS Office
• Familiarity with online calendars and cloud systems
• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work