Senior Executive / Executive, Human Resources

As part of Bollore Group, PRISM is an independent next generation 4PL company designed to meet the specific needs of customers in transforming their supply chain. PRISM has integrated offer of services and advice based on its robust expertise in Transport, Customs and digital solutions which can be customized and interfaced through its own 4PL management system or through reversible solutions available in the market. Globally, PRISM works with operational hubs in America, Europe, Asia and across its network centres of expertise in France and Switzerland. PRISM offers coverage across 3 time zones for 24/7 availability and greater customer proximity.

A central theme of its operational excellence approach, PRISM objectively selects the best supplies in the market, contribute to the freight purchasing strategy and provide end-to-end flow management, while seeking to optimize, time to market and reduce the carbon footprint of transport operations.

About the role

Assist Human Resources Manager in coordinating the human resources tasks at country level.

What you will be doing

Talent Acquisition

• Advertise/Source for suitable candidates for available vacancies. Input into SESAME for approval of headcount.
• Arrange for interviews / interview candidates. Carry out background checks and reference checks.
• Once selected, input into SESAME for approval.
• Arrange for Visa/Work Permit and liaise with relevant agencies for hiring of Expatriates, Non-Natives, and Foreign Interns and Foreign workers.

Payroll Administration

• Ensure all reports are generated timely to be sent to Finance Department and Regional HR.
• Perform monthly quality check on data input in various systems – HRMS, Ramco, e-leave, Kronos, etc.
• Act as back up for HR Executive II as and when required.

• Carry out reconciliation in Info Centre System on quarterly basis.
• Input current year details and forecasts.
• Input Budget forecasts and generate reports for submission to Management Manpower planning.

Learning & Development

• Carry out Training Needs Analysis yearly.
• Collate training needs from Performance Appraisal Form and input in Annual Training Plan.
• Input approved Training Plan details into GIRAF and keep the information dynamic.
• Execute and monitor Learning and Development programs. Process training claims and make claims from HRDF where applicable.
• Ensure On-The-Job Training is carried out for new, transferred and promoted employees and for those with job rotation or new job scope.
• Follow-up on e-learning program rolled out by HQ Office.

Industrial Relations/ Employee Relations

• Attend to employee grievances.
• Facilitate communication session with employees.
• Carry out orientation program.
• Issue Memorandum to employees.

Health & Safety

• Assist in implementing office health and safety programs in line with requirements of HSE committee.
• Involved in QHSE review. Involved in Audit / Workplace inspection. Arrange for medical and insurance coverage for employees.
• Assist with GL issuance and claims.
• Arrange for Travel Insurance for Regional Staffs.
• Ensure all documents related to ISO9001, ISO18001 and OSHA14001 are in order and attend to its audits.

Others

• Update Organization Chart as and when required.
  
• Update Job Description timely as and when required.
• Provide system support to employees as and when required.

Specific Activities

• Carrying out any other request made by manager.

Technical

• Minimum of 5 years in HR Full spectrum function

Behavioral

• Excellent communication
  
• Team player
• Rigorous
• Excellent inter-personal skills
• Organized
• Responsive
• Negotiation skills

PRISM is proud to be an equal opportunities employer and places high importance on promoting diversity and inclusion in the organization. We embrace all people regardless of age, race, gender identity, sexual orientation, religion, nationality, marital status, political opinions or disability. We are strongly committed to providing a safe working environment for our employees, free from violence, bullying, harassment, or threats.