Office Assistant

POSITION DETAILS

We are looking for a passionate, high-performing individual to join a collaborative program team of Delterra colleagues, external and local partners in Indonesia as Office Assistant.

Responsibilities include:

• Calendar Management: Managing, maintaining and updating calendars for the Senior Leadership for appointments, meetings, interviews, and events, including sending invitations, booking meeting rooms, and managing attendee lists.
• Cross-workstream Communication & Coordination: Communicating and coordinating schedule changes, updates, and reminders to ensure alignment and collaboration, including maintaining effective communication channels across the workstream.
• Events Planning & Organizing: Organizing work events, including but not limited to workshops, offsite meetings, team events including managing calendar invites, vendor, and venue arrangements, as well as other logistics.
• Business Trip Arrangement: Arranging transportation and accommodation, managing expense report and other business trip related needs for both domestic and international trip.
• Office Maintenance: Maintaining office assets, tools and systems are all operating properly (i.e: internet connection, electricity, printers, scanner, etc.) and dealing with issues as they arise in a timely manner.
• Procurement: Managing the procurement and distribution of office supplies and equipment, including but not limited to computers, furniture, stationery, office merchandise and kitchen supplies.
• Miscellaneous Administrative Tasks: Handling ad-hoc administrative duties as required by the organization and provide on-site support during meetings and events as needed.

QUALIFICATIONS

• Bachelor's degree.
• Minimum 2 years of relevant work experience in administrative or assistant roles.
• Professional fluency in Bahasa Indonesia and English required (both written and spoken).
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in creating and editing documents, summaries, and reports.
• Excellent in written and verbal communication skills and strong attention to detail.
• Advanced knowledge of office software and tools, including Microsoft Office Suite.
• Ability to work independently and anticipate the needs of the Leadership.
• Professionalism, discretion, and the ability to handle sensitive information with tact.
• Strong problem-solving skills and the ability to adapt to changing priorities.

Further Detail:

This role is a full-time employment in Bali.