Office Administration Associate

What You'll Do:

Office Administration

• Provide day-to-day administrative support to ensure smooth office operations.

• Maintain organized filing systems and ensure administrative records and documents are accurate and up to date.

• Manage office supplies and pantry inventory, ensuring adequate stock levels and timely replenishment.

• Handle incoming and outgoing mail, courier requests, and general office correspondence.

• Prepare reports, presentations, meeting materials, and other administrative documents as required.

Employee & Operational Support

• Support employee onboarding and offboarding administrative requirements, including preparing workstations, office access, and necessary documentation.

• Coordinate meeting schedules, room reservations, and administrative logistics for internal meetings and activities.

• Assist in organizing company events, employee engagement initiatives, and internal programs.

• Respond to employee administrative requests and provide timely operational support to internal stakeholders.

Records & Inventory Management

• Maintain accurate records of office assets, supplies, and administrative documents.

• Conduct regular inventory checks and ensure proper documentation of office resources.

• Monitor office-related administrative expenses and assist with record-keeping and budget tracking as needed.

Compliance & Process Improvement

• Ensure administrative processes comply with company policies and internal procedures.

• Maintain confidentiality of company records and sensitive information.

• Identify opportunities to improve administrative processes and support operational efficiency.

• Perform other administrative duties as assigned to support business operations.

What We Seek:

Strong organizational skills with the ability to manage multiple tasks and priorities.

Excellent verbal and written communication skills.

Detail-oriented with strong documentation and record management skills.

Proactive, dependable, and able to work independently in a fast-paced environment.

Strong interpersonal skills with a customer-service mindset and the ability to collaborate effectively with cross-functional teams.

What You'll Need:

Bachelor's degree in Business Administration, Office Administration, Management, or a related field.

At least 1–2 years of experience in office administration, administrative support, or a similar role.

Proficiency in Microsoft Office applications or Google Workspace.