LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermès, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents which shapes the face of luxury beauty, and delight consumers daily across our growing footprint of 15 markets. Come join us now.
Position Purpose:
To execute and administer all importation activities i.e. shipments documentations, timely input of accurate data, provide support for the step by step of the transportation process from Regional and ensure compliance to all trade regulations & the products have been delivered properly and on time as business need.
Description of Duties:
Checking/validating Hs, notif, desc, size for Verification Order Checking, entry, upload and ensure PO sap vs inv (PO_2 inv.+revise qty) Verification Order (VO) all matching Follow up VO/inv. confirmation VO & Invoice Inspection Follow up Payment Process Inspection fee & send proof Re type/copy paste and edit format for Packing List Follow up CoA & SAP Invoice receive Checking Code,VBN, Qty, batch no and Shelf life to Verify CoA & Remaining Shelf life Re type/copy paste and edit Completed CoA file (RFI/Batch) then Finalized CoA (attached with LoA manufacture) Entry & upload enclosed: (COA by batch + notice license per items) +authorized letter+B/L+Inv one time Prepare SKI request Entry & upload after LS_B/L Sending SKI Re type/copy paste and edit completing KSO template with final info/document Prepare Excel LS draft Follow up Receive BL/AWB Upload Final Document (CoA, Inv, PL, BL/AWB) to KSO Follow up Receive LS from KSO Jkt & confirmation Checking & correcting LS vs Invoice vs draft SKI (Hs Code, Qty, Ref, batch) & Revision Re type/copy paste to template PIB and email Draft PIB and confirmation Checking Printing dan Preparing original documents forwarder Follow up & handling problem SPPB & Delivery to warehouse Requesting, checking, and preparing supporting doc and product Test lab for Micro Bio and heavy metal contain Update file notification data to Master Data Import for internal use Update file notification description to Singapore/SAP Updating file Monitoring status import for internal use Monitoring Controlling, Checking validity Legal doc mngt. Renewing & finalized process Legal doc mngt. Renewing Online & user mgnt updateRequirement: (Experience, Knowledge & Skills)
Education & Experience:
Minimum Bachelor Degree from commercial & business Studies /Administration / Management, Supply Chain Management, or related field 1 year of working experience in Shipping / Freight Forwarding / Trading Operational / Supply Chain management is preferable Fresh graduates are encouraged to applyKnowledge and Skills:
Preferably to have the knowledge of import documentations, creating PIB documents, banking functions, and import regulations & legal requirements Knowledge of international trade/ import requirements for shipments globally preferred Good analytical skill, detail oriented, and computer literate Thrive for success, able to work under-pressure, and positive toward change and challenge Fluent in English both oral and written
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