Deskripsi pekerjaan
About the role
Assist Human Resources Manager in coordinating the human resources tasks at country level.
What you will be doing
Talent Acquisition
- Advertise/Source for suitable candidates for available vacancies. Input into SESAME for approval of headcount.
- Arrange for interviews / interview candidates. Carry out background checks and reference checks.
- Once selected, input into SESAME for approval.
- Arrange for Visa/Work Permit and liaise with relevant agencies for hiring of Expatriates, Non-Natives, and Foreign Interns and Foreign workers.
Payroll Administration
- Ensure all reports are generated timely to be sent to Finance Department and Regional HR.
- Perform monthly quality check on data input in various systems – HRMS, Ramco, e-leave, Kronos, etc.
- Act as back up for HR Executive II as and when required.
Yearly Budget + Forecasts
- Carry out reconciliation in Info Centre System on quarterly basis.
- Input current year details and forecasts.
- Input Budget forecasts and generate reports for submission to Management Manpower planning.
Learning & Development
- Carry out Training Needs Analysis yearly.
- Collate training needs from Performance Appraisal Form and input in Annual Training Plan.
- Input approved Training Plan details into GIRAF and keep the information dynamic.
- Execute and monitor Learning and Development programs. Process training claims and make claims from HRDF where applicable.
- Ensure On-The-Job Training is carried out for new, transferred and promoted employees and for those with job rotation or new job scope.
- Follow-up on e-learning program rolled out by HQ Office.
Industrial Relations/ Employee Relations
- Attend to employee grievances.
- Facilitate communication session with employees.
- Carry out orientation program.
- Issue Memorandum to employees.
Health & Safety
- Assist in implementing office health and safety programs in line with requirements of HSE committee.
- Involved in QHSE review. Involved in Audit / Workplace inspection. Arrange for medical and insurance coverage for employees.
- Assist with GL issuance and claims.
- Arrange for Travel Insurance for Regional Staffs.
- Ensure all documents related to ISO9001, ISO18001 and OSHA14001 are in order and attend to its audits.
Others
- Update Organization Chart as and when required.
- Update Job Description timely as and when required.
- Provide system support to employees as and when required.
The successful candidate
Technical
- Minimum of 2 years in administration function
Behavioral
- Excellent communication
- Team player
- Rigorous
- Excellent inter-personal skills
- Organized
- Responsive
- Negotiation skills
You will enjoy:
- Dental
- Medical
- Parking
- Birthday Leave
- Festival Leave
