Deskripsi pekerjaan
AYANA Hospitality is currently seeking a Food & Beverage Secretary to join our team at AYANA Midplaza, JAKARTA. As a Food & Beverage Secretary, you will be responsible for providing administrative support to the Food & Beverage department, ensuring that all operations run smoothly and efficiently. The ideal candidate has excellent communication and organizational skills, is able to multitask, and has a passion for the hospitality industry.
Responsibilities
- Schedule appointments and meetings for the Food & Beverage department
- Answer phone calls and respond to inquiries in a professional and timely manner
- Assist with the preparation of reports, presentations, and other documentation
- Administer attendance record and coordinate with Human Resources related to employee attendance
- Create and maintain spreadsheets, databases, and other records as needed
- Coordinate with vendors and suppliers to ensure timely delivery of goods
- Maintain inventory of food and beverage supplies and equipment
- Assist with the coordination of events and special promotions within the Food & Beverage department
- Strong organizational, communication, and interpersonal skills
- Ability to multitask and work well under pressure
- Proficient in Microsoft Office, including Word, Excel, PowerPoint and related HR system i.e Sunfish, Talenta, etc
- Prior experience in an administrative support role, preferably in the hospitality industry
- Knowledge of basic bookkeeping and accounting principles
- Detail-oriented with a high level of accuracy
- Ability to work independently and as part of a team with minimal supervision
