Deskripsi pekerjaan
Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.
At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.
Reporting to the Finance Manager, Finance Lead is responsible for supervising and providing guidance to a team of shared services staff, to support shared services activities and processes with high quality and productivity.
The main responsibilities include: ▪ Manage and lead a team. ▪ Follow the procedure strictly to complete daily operation tasks according to the Service Level Agreement requirements. ▪ To manage team members for the countries in scope which might include but not limited to the below: - Accountable for ensuring books and records reflect the true state of affairs of the company’s financial standing and periodically review and ascertains the authenticity and adequacy of assets and liabilities related to AP. This is further strengthened by ensuring all balance sheet accounts related to AP are properly reconciled on time. - Evaluate specific transactions that may take place of which they affect the financial accounting and reporting, by assessing the proper accounting treatment of those particular transactions. - Assist in ensuring that AP internal control structure is in place in, functioning effectively, and appropriately tested in accordance with company standard. Ensure that identified control and internal audit gaps are remediated on a timely basis. - Process supplier invoices, bills, debit notes and credit notes for the purchases of material, assets, services (such as celcom/shell and utilities bill) and others (including intercompany invoices/ debit & credit notes). - Review AP accounts before month end closing and follow-up on pending invoices with vendors / originators / purchasing. - Assist Manager/Head for any ad hoc projects and analysis as and when required. - Pick up invoices in a timely manner and make prompt payments as needed to ensure no default of payments and maintain healthy relationships with the suppliers and vendors. - Ensure timely payments of utility bills to make sure the operations of warehouses and hubs are continuous without being affected. - Analyse and process refunds from shippers and different parties. - Perform OCBC BANK reconciliations on Netsuite to ensure no extraordinary variances. - Check and monitor any bounce payments and find out the reasons. - Perform vehicle usage allocations. - Process staff claims. - Ensure parking of the office tower is paid and subsequently collected from all the staffs. ▪ Ability to initiate or lead/assist on continuous improvement of business processes and system enhancement. ▪ Adept at handling issues and offer solutions. ▪ Provide support to team members and managers. ▪ Build and sustain effective relationships with local country finance. ▪ Ability to liaise and communicate effectively with stakeholders on relevant issue. ▪ Respond to audit queries on a timely basis. ▪ Any other ad-hoc task assigned.
At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.
Reporting to the Finance Manager, Finance Lead is responsible for supervising and providing guidance to a team of shared services staff, to support shared services activities and processes with high quality and productivity.
The main responsibilities include: ▪ Manage and lead a team. ▪ Follow the procedure strictly to complete daily operation tasks according to the Service Level Agreement requirements. ▪ To manage team members for the countries in scope which might include but not limited to the below: - Accountable for ensuring books and records reflect the true state of affairs of the company’s financial standing and periodically review and ascertains the authenticity and adequacy of assets and liabilities related to AP. This is further strengthened by ensuring all balance sheet accounts related to AP are properly reconciled on time. - Evaluate specific transactions that may take place of which they affect the financial accounting and reporting, by assessing the proper accounting treatment of those particular transactions. - Assist in ensuring that AP internal control structure is in place in, functioning effectively, and appropriately tested in accordance with company standard. Ensure that identified control and internal audit gaps are remediated on a timely basis. - Process supplier invoices, bills, debit notes and credit notes for the purchases of material, assets, services (such as celcom/shell and utilities bill) and others (including intercompany invoices/ debit & credit notes). - Review AP accounts before month end closing and follow-up on pending invoices with vendors / originators / purchasing. - Assist Manager/Head for any ad hoc projects and analysis as and when required. - Pick up invoices in a timely manner and make prompt payments as needed to ensure no default of payments and maintain healthy relationships with the suppliers and vendors. - Ensure timely payments of utility bills to make sure the operations of warehouses and hubs are continuous without being affected. - Analyse and process refunds from shippers and different parties. - Perform OCBC BANK reconciliations on Netsuite to ensure no extraordinary variances. - Check and monitor any bounce payments and find out the reasons. - Perform vehicle usage allocations. - Process staff claims. - Ensure parking of the office tower is paid and subsequently collected from all the staffs. ▪ Ability to initiate or lead/assist on continuous improvement of business processes and system enhancement. ▪ Adept at handling issues and offer solutions. ▪ Provide support to team members and managers. ▪ Build and sustain effective relationships with local country finance. ▪ Ability to liaise and communicate effectively with stakeholders on relevant issue. ▪ Respond to audit queries on a timely basis. ▪ Any other ad-hoc task assigned.
Requirement
- Degree/Diploma/Professional certification in Accountancy.
- 3-5 years of Shared Service supervisory relevant experience.
- Experience working with multinational organization/environment especially in a high growth, rapidly changing culture.
- Good Procure to Pay processes knowledge.
- Good Excel skill.
- Experience with SSC environment will be an added advantage.
- Experience in transformation in implementing process improvements and automations.
- Knowledge of NetSuite ERP system will be an added advantage.
- Knowledge in automation and BI tools (ie Power BI and Tableu) would be an added advantage.
- Attention to details.
- Ability to complete work on schedule and work under pressure.
- Good problem-solving skills.
- Effective communication skills.
- Team player and the ability to work independently.
- Proactively and continuously strives for transformation to implement process improvements and automations.
