Finance & Administration Specialist, USAID Indonesia Bantu Dua

The Finance and Administration Specialist will provide administration, financial management, donor reporting and general operations support to the potential Health Technical Assistance Project (Bantu Dua), a five-year USAID bilateral contract for the provision of Health Technical Assistance. Bantu Dua will identify, recruit, hire, administer and support qualified individuals or organizations that will provide short or long-term technical assistance directly to the Government of Indonesia (GOI) as needed and requested by USAID. The Activity will provide specialized, high-level technical assistance to USAID, USAID-funded programs, the GOI, and other relevant stakeholders.

The Finance and Administration Specialist is responsible for assisting with payroll, benefits, reporting & compliance and will report to the Finance Manager for Bantu Dua based in Indonesia. This is a full-time position based in Indonesia and is contingent on ThinkWell securing the proposal.

Financial Management Support

• Processes accounting for the project; maintains complete, accurate and timely financial records in ThinkWell financial management system; supporting documents are in place, and all transactions are coded in accordance with chart of accounts and cost code
• Prepares estimates of monthly cash requirements; manages project bank account, reconciles monthly accounts and bank statements; submits receipts and invoices
• Maintains filing system for financial documents in readiness for audits or tax reporting purposes
• Ensures employees/other parties’ travel and other advances are provided in timely manner, summary of the advance payment is updated and monitored on weekly basis and all outstanding advances are reconciled in a timely manner
• Process payroll for Project team and consultant payments in a timely and accurate manner
• Monthly General Ledger Account Reconciliations and Adjusting Journal Entry Processing
• Prepare and submit monthly fund request and month-end report
• Prepare VAT reports, and financial section for annual BAST reports
• Liaise with tax authorities as required, and maintains accurate and timely tax calculation and reporting for fixed employees, consultants, and vendors
• Follow the company’s established accounting processes
• Support country in the preparation of program budgets reviews and reports

Budget Management

• Prepares and tracks project budgets and budget projections; reviews expense reports, vouchers and payment requests, including proper back-up documentation to ensure compliance with established systems and the organization and donor’s rules and regulations
• Receive, review and process incoming requests from requestor ensuring sufficient clarity on specifications given for good and services. Confirm any other relevant information from requesters and seek recommendation from related person
• Develop and complete accurate and timely project budget reports, pipeline analysis and other documentation as required by the contract, and as requested

Administration & Office Management

• Manage scheduling for partner meetings
• Prepare written communication such as drafting letters in Bahasa Indonesia as required for the administration of the country office
• Assist with translation of simple documents from English to Indonesian and vice versa
• Support staff in editing documents and presentations as require
• Assist with travel planning and logistics
• Develop a country office manual outlining processes, policies and procedures Supports all office responsibilities (supplies, IT, communications, utilities, contracts)
• Purchases office equipment and computer hard and software required
• Maintain an equipment inventory tracker
• Act as a liaison between Project/Global IT support/IT vendor to manage IT equipment

We Are:
ThinkWell core values are our fundamental organizational guiding principles. They define our corporate culture, influence our behavior at work and help us achieve our mission. Our values are:

Think big
Influence the conversation
Empower others
Be exceptional
Always question
Relate authentically
Evolve by learning

You Are:
ThinkWell core competencies are foundational skills and behaviors that align with our values and are expected of all employees.

An entrepreneurial, results-oriented ‘do-er’ with a willingness to take risk, think big and challenge conventional wisdom.

A change maker who reaches independent judgement with an open mind, influences the conversation, and seeks innovation.

Able to help create an empowering environment in which everyone feels free to take initiative, be accountable and fail intelligently (learn from mistakes).

A collaborative colleague who engages constructively with people from different cultures, orientations, and perspectives and maintains positive relations in a virtual world.

Principally motivated by a growth mindset, meaning the pursuit of knowledge, experience, and self-improvement.  You always question and continuously learn.

Authentic, honest, direct, self-aware and open to giving and receiving feedback. 

1. BA/BS and 5+ years experience or graduate degree and 3+ years experience;
2. International and USAID accounting experience;
3. Knowledge of FAR requirement, GAAP and International Accounting Standards;
4. Proficient in QuickBooks, MS Excel, and Word;
5. Adept at communicating technical information to non-technical audiences;
6. Demonstrated ability to engage effectively with external strategic partners, donors, and stakeholders;
7. Full English fluency, second language a plus;
8. Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities and orientations as well as across work areas;

This vacancy is for Indonesian nationals only. Please submit a CV and a Cover Letter in English detailing your experience with managing contracts. Please also address your experience with USAID projects or similar donors.