Account Payable - Freelance

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermès, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents which shapes the face of luxury beauty, and delight consumers daily across our growing footprint of 15 markets. Come join us now.

L Beauty is a joint venture between LVMH Fragrances & Cosmetics and LUXASIA for the distribution and business development of some of its Beauty brands in South East Asia. The portfolio of L Beauty comprises of Benefit Cosmetics, MAKE UP FOR EVER, Fresh and Parfums Christian Dior.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent - that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful?

What we want you to do...

ACCOUNT PAYABLE

Verify Invoices

• Verify the completeness of the invoice.
• Determine the applicable WHT rate. Write it down the WHT code on the invoice as a guide for COE when posting the invoice.
• Distribute the invoices to brand admins for scanning and uploading to Esker.
• Summarize all invoice distributions, including the vendor receipt date, the date sent to the brand, and the date returned from the brand
• Consolidate the review results from the brands into one report at the end of the month.

Advance/Urgent/Deposit Payment Request

• Monitor the approval process for advance/urgent/deposit payments.
• Follow the process until the payment is released by the bank and ensure COE provides the payment proof to the brand.
• Follow up the documents settlements, AP posting and clearing for the Advance/Urgent/Deposit Payment.

Batch Payment

• Collect all hardcopy invoices to be processed for payment.
• Complete the payment file with the applicable tax codes and Syrus code.

AP Aging Report

• Extract AP Aging Report from SAP and determine TRE category.

TAX

Withholding Tax

• Perform reconciliation between GL payable tax and payment records.
• Work with the brand team on tax reconciliation for product seeding, including influencer names involved in seeding.
• Create billing IDs for payments.
• Perform clearing for WHT payments.
• Upload COR & DGT to the Tax Portal

Recon VAT

• Compare the received tax invoice documents with the prepopulated tax invoices in Efaktur and approve the received tax invoices.
• Input VAT for Export Services.
• Perform reclassification to the VAT account for tax invoices from Bollore partners that are directly addressed to LBB.
• Post for VAT on services (PPNJLN).
• Create billing ID.
• Perform clearing for VAT.

BANK

Bank Recon

• Perform postings for GL-related transactions (e.g., auto debits from telco, intercompany transfers, loans, and bank charges).
• Prepare the bank reconciliation report and determine the TRE code
• Work closely with COE and follow up on the postings that need to be completed by COE.

HSBCNet & Communication with Bank Representatives

• Prepare and obtain approval for all underlying documents that need to be submitted to the bank (SiModis/Declaration Letter).
• Upload all underlying documents to HSBCNet and send the hardcopy to bank

MASTER DATA - VENDOR

• Conduct a call back to the vendor, complete the callback form, and provide it to the brand for uploading to Esker.

Who we’re looking for…

• Bachelor's degree in Accounting, Finance, or related field
• Min. 2 years of experience in Accounting, Tax, Finance, specifically Account Payable
• Understanding of core Accounting, Tax, Finance principles, supporting effective financial operations.
• Proficient working with Microsoft Excel for data management and basic reporting
• Experience on SAP system
• Detailed oriented, high willingness to learn, and adapting quickly
• Willing to perform WFO at Prudential Tower, Sudirman
• Able to join ASAP

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice https://www.luxasia.com/recruitment-privacy-notice/ and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.