Account Payable Assistant

Job Descriptions :

• Accountable for ensuring books and records reflect the true state of affairs of the company’s financial standing and periodically review and ascertains the authenticity and adequacy of assets and liabilities related to AP. This is further strengthened by ensuring all balance sheet accounts related to AP  are properly reconciled on time.
• Evaluate specific transactions that may take place of which they affect the financial accounting and reporting, by assessing the proper accounting treatment of those particular transactions.
• Assist in ensuring that AP internal control structure is in place in, functioning effectively, and appropriately tested in accordance with company standard.  Ensure that identified control and internal audit gaps are remediated on a timely basis.
• Process supplier invoices, bills, debit notes and credit notes for the purchases of material, assets, services (such as celcom/shell and utilities bill) and others (including intercompany invoices/ debit & credit notes).
• Review AP accounts before month end closing and follow-up on pending invoices with vendors / originators / purchasing.
• Assist Manager/Head for any ad hoc projects and analysis as and when required.
• Pick up invoices in a timely manner and make prompt payments as needed to ensure no default of payments and maintain healthy relationships with the suppliers and vendors.
• Ensure timely payments of utility bills to make sure the operations of warehouses and hubs are continuous without being affected.
• Analyse and process refunds from shippers and different parties.
• Perform OCBC BANK reconciliations on Netsuite to ensure no extraordinary variances.
• Check and monitor any bounce payments and find out the reasons.
• Perform vehicle usage allocations.
• Process staff claims.
• Ensure parking of the office tower is paid and subsequently collected from all the staffs.

Job Requirements:

• Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Economics, Finance/Accountancy/Banking, Commerce or equivalent is required.
• An advanced degree or (i.e. M.B.A) or professional qualification certification (i.e. ACCA, CIMA, CPA) is an added advantage.
• A minimum of 2-3 years of finance, accounting, and auditing experience (preferably junior executive specializing in Finance - General/Cost Accounting or AR)
• Experience in account receivable and General Ledger accounts in a logistics environment is desired.
• Strong analytical skills, able to understand complex data and issues with demonstrated ability to think outside the box.
• Familiar with ERP system environment and computer literate - Microsoft excel, words, and PowerPoint
• Able to analyze and grasp a situation quickly from different perspectives and create well-reasoned solutions.
• Demonstrates ethical and moral behavior; unquestionable integrity and character.
• Highly organized and has the ability to manage concurrent deadlines and multiple priorities.
• Through effective communications skills, able to present ideas and complex, technical information clearly and persuasively to a wide range of audiences. Including the ability to support accounting decisions with logical evidence and persuasively present positions and respective journal entries.
• Interpersonal skills that establish and maintain excellent relationships and credibility quickly. Creates team atmosphere while achieving key objectives.
• Develops subordinates through coaching and feedback on results.  Shares personal knowledge and experience.  Acts decisively on performance problems. 
• Required language(s): Bahasa Malaysia, English
• Applicants must be willing to work in Subang Jaya
• Full-Time position(s) available.